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As a follow up to last week’s post about maintaining annual personal contacts with your key donors I am sharing a template for tracking your communication. This tool may make it easier for your team to track donor contacts throughout the year, especially if you print a display of the full year once you’ve created it. You’ll be able to more clearly see the communication gap with key groups.
Some guidelines to maintain quality donor communication throughout the year:
This tool has been refined and used by many organizations over the years. I first started using a plan like this many years ago as both a development and executive director. Then, when I worked as a senior instructor at Raising More Money, now called Benevon™, we coached organizations to create plans similar to this one.
More information can be found on how to create a donor communication plan in chapter 14 of Raising More Money: A Step By Step Guide to Building Lifelong Donors, by Terry Axelrod.
Notice the red circles on the chart below. Those indicate there is too much time with little to no communication for key supporters on this plan.
To keep this manageable: You don’t have to create the whole year-long calendar all at once. Start with a couple of months at a time. Just be sure that before January 2011 you have a full year completed and ready to guide you.
Scheduling time to complete a plan like this one is invaluable. It allows you and your team to decide which months are too busy, which months need more touches and where to “put” the personal touches with key supporters so they know you’ve noticed them and their gift is special to your organization.
I’d love to hear from you about what kind of plan you’ve created.
Just because many of our supporters take a summer vacation doesn’t mean we should take a vacation from them. Summer provides great excuses about why we shouldn’t make as many phone calls or schedule as many face-to-face meetings: vacations, weekends at the cabin, camp for the kids, family reunions. There are plenty of reasons that [...]
I received a few emotional responses to last week’s blog post. Executive Directors with tiny staffs felt as though I may not understand that their plates are full and they barely have time to get daily tasks accomplished, to keep programs running, and vendors handled.
I, too, have been both a CEO and a development [...]
pingback by Nonprofit Donor Communications Calendar - The Ritter Group — July 1, 2010
[...] sharing a sample Excel communications calendar (that can be used as a template) in her recent post: Keep Track of Donor Communications With this Awesome Tool! Lori also shares some great tips for connecting with donors in this article. I highly recommend you [...]
Comment by Nicole Harrison — July 1, 2010
Hi Lori,
I just want to thank you for sharing this tool. So often people do not share great resources like this and it leaves others to re-invent the wheel. I love that you have given this gift to all who read your blog. I have written about your generosity on our blog and linked it here so more people are able to find this tool.
thanks!
Nicole Harrison
http://therittergroup.com/2010/07/01/do-you-have-a-donor-communications-calendar/
Comment by Lori Jacobwith — July 1, 2010
Nicole,
Thank you for the generous comment and the post on the Ritter Group blog! Glad you found this of value.
pingback by Keep track of donor communications with this awesome tool | "With … « Politics And Funds — July 6, 2010
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pingback by Keep track of donor communications with this awesome tool | "With … -Political Fund USA — July 6, 2010
[...] Keep track of donor communications with this awesome tool | "With … Tags: annual-personal, communication, last-week, learn-more, lori-boldness, today, your-key Leave [...]
pingback by Keep track of donor communications with this awesome tool | "With … -Political Fund USA — July 6, 2010
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Comment by Alexandra Peters — July 8, 2010
This is so
,useful! What 8 like about it, too, is that it can be shared between Communications, Marketing, Development, your ED and board – whoever. Great way to keep donors connected, but not so much that they stop paying attention.
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Comment by Lori Jacobwith — July 8, 2010
Alexandra, Thanks for your comment! I agree, one of my favorite things about this tool is that it’s useful for the entire agency. Using this tool the left hand CAN know what the right hand is doing.
Comment by Pamela Grow — July 15, 2010
Fantastic tool Lori and so generous of you to share!
I was grateful for the opportunity to take the Benevon course with an organization I once worked with and recall that you worked for them. Their focus on the long-term and attention to detail always impressed me.
Thank you!
Comment by Lori Jacobwith — July 16, 2010
Pamela, Thanks for the read & your comment and the great tools YOU are so willing to share with us all.